All Stampex 2022 stand holders need to complete the booking form below which includes your stand hire contract. Please read all information carefully. 

You must be a PTS Member to take a stand at Stampex. 

Please note that the payment schedule for stand hire is as follows:
- To confirm your stand, deposit of 25% of stand hire cost is to be paid within 14 days of invoice receipt. If the deposit is not paid on time, your requested stand/table block will be released for general sale.
- Your next 50% installment is due by the 31st July.
- Your final 25% balance is due by the 31st August. 
For furniture, please see further information below.
For advertising space and other extras, payment is to be made in full as per the payment terms outlined on your invoice.

Please remember to join the PTS Members Only Facebook Group to stay up to date with Stampex news and to see the latest Stampex marketing aimed at visitors, make sure you are signed up to the Stampex Newsletter and following @ptsandstampex on Facebook, Twitter, Instagram and LinkedIn.


​​If you have any questions or queries please contact Helen: office@thepts.net

    Stampex Sept 28 - Oct 01, 2022
    Stand Booking Form and Contract

    Stand Information
    We will use content from your PTS Online Directory profile for the show guide, on the Stampex International website and on other marketing material and content so please make sure this up to date (e.g. Description of your business, category tags, contact information). To update your profile, click here.
    Max file size: 20MB
    Stand Holder Passes
    You must provide us with details of everyone who will be working with you on your stand, including yourself. If there any any changes to the names and details you provide, you must update us prior to the show - email office@thepts.net
    If you fail to provide details, your team member(s) will not be granted access to the building outside of the public opening hours, and may be asked to purchase a ticket on Day 1/ have to queue at the Welcome Desk to register their details.
    Stand Set Up
    Table Top Blocks come with chairs and trestle tables and table cloths as standard. 
    Standard Stands come with shell scheme and glass top cabinets as standard. A trestle backing table per 3m stand size is included and chairs are provided FOC but you must let us know how many of these you need.

    Please note that some of the aisles between stands are a little wider to allow for some stools on stands. If you would like to have client side stools on your stand, please state how many you’d like below and we will advise you of where exactly they can be positioned on your stand assuming we can meet the BDC’s health and safety requirements. The “stool rule” is that ‘stools are permitted in a gangway which has a distance of at least 3m between counter tops, and there must be at least 1.5m between the back of one stool facing one stand and the back of another stool facing a stand opposite.’

    You must inform us of all of your stand extras including any tables of chairs you require inside your stand even if these are FOC.
    Any chargeable extras will be added to your invoice.     Should you wish to order any extras or change your order, please do so no later than 1st August 2022. After this date, a £10 per item administration fee will apply.
    As per previous shows, if you would like to hire a roll cage, we will require a deposit payment which you will receive back once the roll cage is returned at the end of the show.
    Promoting your stand and business
    If you would like brochure space, please specify below. Space will be allocated on a first come first served basis. Location of brochure space area TBC.
    The popular Stamps in the Attic (SITA) initiative will be promoted once again in the run up to Stampex. We will also highlight SITA stands on the show map so that visitors can easily see which stands provide a free valuation service at the show. 
    We will use the category tags on your PTS Online Directory Member Profile as a guide to any areas of specialism you have should a visitor have something specific they'd like valued. To update your profile, click here. 
    Help us attract people to the show and to your stand. Please state any special show offers (e.g. 10% off, free gift, £10 off when you spend xx, free magazine etc) that you will be offering so that these can be included in pre-show marketing, on the Stampex website and in the show guide. Let us know details of new stock you have especially for Stampex or auctions that are running in or around the time of the show. Let us know if you have anything else you'd like us to shout about like mailing list sign up offers, new social media content such as videos or new website content such as collector interest articles. Help us to promote you.
    As we seek to offer the Stampex experience to more people around the world we will include a small e-Commerce section to the Stampex website. This is not the Virtual Stampex vFairs platform - it will simply be a listing of items for sale with a direct link to your website. We are offering all stand holders up to 10 free listings on our Stampex Online Shop. Nearer the time, will ask you to provide a photo, description, tag, price and website URL link for each item you'd like listed on the Stampex Shop. As visitors would be directed straight to your website, you can guide people from the item listed to other areas on your site/ manage your out of stock notification/ place mailing list sign up lightboxes on your pages etc. to keep visitors on your site for longer.
    Show Guide
    To purchase enhance your listing/advertising space in the Stampex Show Guide, please select the space(s) you would like below or contact Isobel for more information about advertising space availability. Space is sold on a first come first served basis.
    Please note that the hard copy PTS Collector Handbook/Show Guide is included in the Wednesday ticket price (£10 per visitor), and will be priced at £5 per copy for the free entry days (Thursday - Saturday) or if Wednesday visitors would like additional copies. 
    Terms & Conditions - Your Electronic Signature
    Cancellations: ​
    • For stand hire cancellations on or before the 31st July 2022, your 25% deposit will be retained. For cancellations between the 1st August 2022 and 31st August 2022, 50% of you total stand rental payment will be retained. Cancellations of stand hire after the 31st August, full stand rental and any invoiced extras will be retained.  In the case of a stand cancellation after the 1st August, where the stand in question is resold, the PTS may refund a higher % of the remaining invoice balance at its discretion.
    Risk Assessment:
    • By ticking the box below, you are confirming that any areas of risk have been assessed and that necessary actions have been taken to avoid a risk being realised. By ticking the box, you are also confirming that any areas of risk that you have identified have been shared with The Philatelic Traders Society Limited at the time of contract and that you agree to sharing any new risks identified with The Philatelic Traders Society Limited in a timely manner, no later than the 31st August 2022. The Philatelic Traders Society Limited reserve the right to decline your application for a stand should any risks be deemed unacceptable. 
    Opening times and breakdown rules
    • Please note the new show opening times:
      Wednesday 28th September: 10:30 - 17:30 *
      Thursday 29th September:       10:30 - 17:30 
      Friday 30th September:       10:30 - 17:30
      Saturday 1st October: 10:30 - 16:00
      Stand holders will be permitted access to the show from 08:00 on Wednesday to Friday and 09:00 on Saturday. Stand holders must vacate the floor by 18:30 each evening. More information about AGM timings/location to follow.
    • PTS Members will be permitted early access to the show from 10:00 on Wednesday.
    • On the final day of the Exhibition, under no circumstances may stand holders remove any part of their display, stand fitting, or any stock held or commence any break-down whatsoever before the official announcement has been made informing Stand Holders that the Exhibition is closed. This announcement will be made at 16.00 hours on Saturday 01 October 2022 at which time breakdown may commence. A penalty charge of £250+VAT may be levied if stand holders do not comply with this condition. Any member seen packing away (this includes removal of branding, posters and boxing up stock) will be fined and will not be guaranteed their same stand/space location in 2023. 
    • As there will be no security provided after 20.00 hours on Saturday 01 October 2022 all items on each stand must have been vacated from the venue by this time.
    • By ticking the box below, you agree to this set up and breakdown schedule, the hours you are required to be present at your stand, and the rules regarding breakdown.
    Please click here to read the full Terms and Conditions of your contract with Stampex International/ The Philatelic Traders' Society Limited.
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